Administrative Associate (Part-time)
Job Responsibilities
1. Administrative Support:
- Provide administrative support for projects and events, including data entry, report preparation, and filing documents (hard and soft copies)
- Maintain and update training databases, participant records, and systems for accuracy
- Handle general tasks like scheduling, record-keeping, and managing training-related documentation
2. Training Delivery Support:
- Set up training venues, including equipment, seating, and materials
- Prepare and distribute pre- and post-training materials
- Assist in setting up training rooms for both face-to-face (F2F) and virtual sessions, ensuring technical and logistical needs are met
- Provide on-site and virtual support during training sessions to address technical issues and manage participant queries
3. Cross-Team Collaboration:
- Provide on-site support during events to resolve technical or logistical issues
- Act as a backup for CX (Customer Experience) by handling participant inquiries
- Support cross-team projects or events as needed
Job Requirements
- High accuracy for tasks like data entry, report preparation, and managing training records
- A proactive attitude and willingness to learn and adapt to changing needs.
- Strong analytical, communication, and interpersonal skills to coordinate training activities and engage with participants.
- Fluency in English and Chinese (Cantonese and Mandarin).
- Proficiency in MS Office (Word, Excel, PowerPoint) and Chinese word processing, with familiarity in video production tools/ Zoom
- Experience in training or education-related roles is a plus.
- The candidate must commit to at least 4 working days per week. Immediate availability is preferred to ensure continuity.
